Stock moves while the count is running
Sales and shipments continue during the count, so it becomes unclear which balance was counted against. The variance turns into an argument.
Mind Stock · Inventory Management
When the count closes, the variance analysis is ready
Stop treating stock accuracy as something that waits for month end; let a variance appear the day it happens, with its reason.
What Is Mind Stock?
Mind Stock is the module that runs stock counts, inbound and outbound movements, expiry tracking and variance analysis across grocery branches and the warehouse without waiting for the month-end close; the variance is calculated in one place and whoever runs the report sees the same number.
Where Inventory Gets Stuck
Receipts and issues are not analysed
Goods receipts, shipments, returns and sales are not read daily; stock is only confirmed at the count, and loss that forms in between stays invisible until month-end.
The variance is found but its cause is not
The count variance shows up as a total. Which movement, which date or which team it came from cannot be traced.
What Will You Gain?
Most loss is not theft: the share that comes from suppliers, staff and administrative error closes with counting, reason codes and movement records.
Enter your own figures and the calculation updates as you type.
1.8× its cost · pays for itself within 7 months
Your annual gain282,075 ₺assuming a 1.79 per cent loss rate, a 65.66 per cent non-theft share and a one-fifth reduction in it
Annual cost of the product155,988 ₺smallest tier · monthly price × 12
After the cost is deducted126,087 ₺gain − product cost
Why Mind Stock?
- 01
A variance carries its reason
Count variance and shrinkage are separate lines; how much of each is visible at a glance.
- 02
No waiting for month end
Movement, count and expiry flow through one model, so a variance is reported the day it occurs.
- 03
Counting happens in the aisle
Mobile counting works offline; once synced, the result lands in cost and margin at the same time.
What Mind Stock Does
Immutable count snapshot
The stock balance is frozen the moment the count opens. Movements during the count are held in a separate queue and applied at close.
Offline mobile terminal
The Capacitor-based app queues on the device when there is no connection and sends in order once it returns. The same barcode is never processed twice.
Variance analysis
Variance opens up by product, location, counting team and date. Value variance and unit variance are reported separately.
Uniform Chart of Accounts integration
Count variances and shrinkage records are posted to the relevant account as journal entries, so the financial statements and the stock report do not drift apart.
Stock ageing and turnover
Inventory turnover, ageing buckets and GMROI are calculated. Non-moving stock is flagged against a day threshold.
Shrinkage and waste tracking
Shrinkage is entered with a reason code; the shrinkage rate by category and store raises an alert when it crosses a threshold.
What You Gain
Variance visible same day
Loss is reported the day it happens with its reason, not at month end.
Waste calculated from receipts and issues
Receipts, issues and count movements are compared daily; waste is separated by reason code and raises an alert when it crosses a threshold.
Count variance report
Variance, reason code and amount by category and store.
Dead stock has an address
Which product is sitting in which store reads off the ageing table.
Who It Is For
For Grocery Chains
Shrinkage gets a reason code, count variance is kept apart, and thresholds raise alerts.
Pricing
For how many branches and users?
The figure is a starting point for a conversation, not a final price. Scope is settled in that conversation; prices exclude VAT.
See Mind Stock working with your own data.
Common Questions
Can the count be done offline?
Yes. When the connection drops, the mobile field app holds scans on the device and transfers them to the central data model once it is back. Counting does not stop in parts of the warehouse with no signal.
How does the count variance reach the accounts?
The variance is calculated by comparing the frozen balance with the count result, and a journal entry export file is produced through the chart of accounts mapping table. Before the export, the variance list can be reviewed by product and location.
How do we see non-moving stock?
The ageing report shows, for each product, when it last moved and how much capital the remaining quantity is tying up. The dead stock threshold is defined per business and the same threshold is used in every report.